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<!DOCTYPE HTML PUBLIC "-//W3C//DTD HTML 3.2 Final//EN"> <html> <head> <meta HTTP-EQUIV="Content-Type" Content="CashOrganizer.htm#cash_organizer_help"> <title>Cash Organizer Help</title> </head> <body BGCOLOR="#FFFFFF" TEXT="#000000">  <a name="cash_organizer_help"></a>Cash Organizer 2000 Description (C) 1999-2000 Inesoft ( <a href="http://www.inesoft.com">www.inesoft.com</a> ) <a href="CashOrganizer.htm#part1">Functions and features</a> <a href="CashOrganizer.htm#part1.2">Main principles of the Program operation</a> <a href="CashOrganizer.htm#registration">Registration</a> <a href="CashOrganizer.htm#part2">Creating, Editing and Deleting Accounts</a> <a href="CashOrganizer.htm#part3">Account Mode</a> <a href="CashOrganizer.htm#part4">Planner Mode</a> <a href="CashOrganizer.htm#part5">Project Mode</a> <a href="CashOrganizer.htm#new_check">Creating New Transaction</a> <a href="CashOrganizer.htm#transfer">Transfer</a> <a href="CashOrganizer.htm#new_scheduled">Creating Scheduled Transaction (Time-Table)</a> <a href="CashOrganizer.htm#new_scheduled">Key Words</a> <a href="CashOrganizer.htm#category">Why using Categories and Projects</a> <a href="CashOrganizer.htm#CategorySelect">Creating, Editing and Deleting Category</a> <a href="CashOrganizer.htm#part5">Creating, Editing and Deleting Project</a> <a href="CashOrganizer.htm#part6">Prognosis</a> <a href="CashOrganizer.htm#Find">Transaction Search</a> <a href="CashOrganizer.htm#Calc">Built-in Calculator</a> <a href="CashOrganizer.htm#part7">Editing Currency</a> <a href="CashOrganizer.htm#ReportMain">Reports</a> <a href="CashOrganizer.htm#Archive">Backup and Restoring</a> <a href="CashOrganizer.htm#export">Import / Export (QIF, Text)</a> <a href="CashOrganizer.htm#Password">Password</a> <dl> <dd align="right"><a href="CashOrganizer.htm#ReportMain"><img src="arrowr.bmp" border="0" width="13" height="19"></a></dd>  <a name="part1"></a>Functions and features Cash Organizer 2000 is a software for corporate and private finances managing, planning, prognosis and analysis. The software comprises e-wallet and organizer functions to allow you managing your financial affaires like you did it using traditional PC-organizer. Features <ul> <li>Simultaneous conduct of multiply Accounts, Categories, Projects and Transactions.</li> <li>Forthcoming transactions (Single or Periodic) planning and making prognosis based on Transactions Time-Table.</li> <li>Periodic Transaction Name can indicate period of time the Transaction relates to.</li> <li>Auto-Completion and Auto-Infill of Transaction, Category, Project or Contact.</li> <li>Integration with MS Pocket Outlook Contacts.</li> <li>Contextual menu.</li> <li><a href="CashOrganizer.htm#export">Export</a> in QIF (Quicken, MS Money) and Text /w Tab Stop formats, as well as Pocket Excel and HTML formats through Cash Reports 2000.</li> <li><a href="CashOrganizer.htm#export">Import</a> from QIF (Intuit Quicken, MS Money, etc.).</li> <li><a href="CashOrganizer.htm#ReportMain">Full support of Reports</a>.</li> <li><a href="CashOrganizer.htm#part7">Full support of different currencies</a>.</li> <li><a href="CashOrganizer.htm#transfer">Account-to-account transfers</a>.</li> <li><a href="CashOrganizer.htm#Password">Access protection with password</a>.</li> <li><a href="CashOrganizer.htm#Archive">Archiving and Restoring financial data</a>.</li> </ul> <dd align="right"> </dd> <dt> </dt> <dd align="right"> </dd> <dd><a href="CashOrganizer.htm#cash_organizer_help"> <img src="arrowl.bmp" border="0" width="13" height="19"></a> <a href="CashOrganizer.htm#part1.2"><img src="arrowr.bmp" border="0" width="13" height="19"></a> </dd> </dl>  <a name="part1.2"></a>Main principles of the Program operation <dl> The main concept of the program is a transaction. Day after day, you will create and edit transactions. Transactions are elementary financial operation such as for instance living area rent or money receipts from customers/buyers. Transactions are kept in accounts. There are different types of accounts: ideas like "My wife's purse", "Credit to Petrov" and many others can be considered as accounts. As a rule, there are a lot of accounts and you can transfer money from one account into another. Money is kept on each of accounts in certain currency, but when transferring money between accounts with different currencies, you can effect conversion from one currency into another. To make analysis more convenient, each transaction has some attributes. "Category" and "Project" are the main attributes. You can fix transactions of the same type in one category with the aim to see in future total amount of money regarding this type of transactions. Projects help to group transactions from different accounts kept in different currencies on the basis of temporary or any other analytical features. Examples of projects are: "House building", "Hamburgers producing and selling", "Business Trip to London", "Picnic at the lake", etc. Projects can also contain subprojects. This allows grouping transactions with more accuracy. For example, it's advisable to move the project "Business Trip to London" into the project "Business Trips" if such trips take place rather often. Thus, we will be able to see total amounts of money regarding the trips. Besides "Category" and "Projects", transactions have also other attributes: "Contract", "Status", "Number" and "Notes". Description of these attributes you will find in the following chapters of the manual. Soon after you begin using the program, you will find out that many of transactions are frequently repeated. To make creation of regular transactions easier and to let you avoid forgetting something important, the program can schedule transactions for you. You just need to set the period of transaction creation and the program will remind you when it's time to pay or what is to be received and where from. The program lets also to gauge your incomes for the next month, year or any other period of time. User's interface of the program looks as follows: in the top of the screen are located program menu and three buttons - "Create Transaction" Button, "Delete Transaction" Button and "Select Program Operating Mode" Button. By clicking "Select Program Operating Mode" Button, you will call a menu that allows switching to transaction schedule mode, account editing mode and project editing mode. Depending on what mode is selected, transaction list indicates: transactions scheduled in the schedule (time-table) editor (also known as "Transaction Templates"), transactions kept on the selected account or transactions and subprojects kept in the selected project. In the transaction properties window, you can find and edit all the attributes of the transaction selected from the list. In the bottom of the screen are shown (from left to right): prognosis date for the scheduled transactions, "Show results of the prognosis" Button, total amount for the selected mode. Detailed description of the user's interface you will find in the following chapters of the manual. <dd align="right"><a href="CashOrganizer.htm#part1"><img src="arrowl.bmp" border="0" width="13" height="19"></a> <a href="CashOrganizer.htm#part2"><img src="arrowr.bmp" border="0" width="13" height="19"></a> </dd> </dl>  <a name="part2"></a>Creating, Editing and Deleting Accounts <dl> <dd> </dd> <ul> <li>To Create new account - select "New" from menu "Editing"/"Account". When a dialog box appears, enter name, currency and initial balance.</li> <li>To Edit the account - select "Edit" from menu "Editing"/"Account". Account name and Memo can be changed. You can edit the account currently active.</li> <li>To Delete the account - select "Delete" from menu "Editing"/"Account". All the transactions regarding the account will be also deleted. If any transfers from or into other accounts took place, bound transactions in other accounts won't be deleted. </li> </ul> <dd align="right"> <a href="CashOrganizer.htm#part1.2"><img src="arrowl.bmp" border="0" width="13" height="19"></a> <a href="CashOrganizer.htm#part3"><img src="arrowr.bmp" border="0" width="13" height="19"></a> </dd>  <a name="part3"></a>Account Mode Account is very much alike bank account or a passbook. But unlike them, Account contains all the transactions effected as well as planned in the Time-Table Worksheet. It allows to save more information on each of transactions and carry out further analysis of incomes and expenditures. Account Mode Description Account Window is divided into 8 parts. <img src="co_accpage.bmp" alt="co_AccPage.bmp (7704 bytes)" > <ol> <li>Menu - Menu bar. Words depict names of commands.</li> <li>Current account - shows an active account. After clicking this element, a list of existing accounts and projects appears.</li> <li>Slider - When you drag the slider up and down the size of the Properties window is changed. By clicking at the arrow on the slider you can switch size of the Properties window to the its maximum. Click it again to switch it back.</li> <li>Transaction Properties - here you can enter Name, Amount, Category, Project, Contact, Comment, Date, Number and Mark (unreconciled, cleared, reconciled). Transaction Properties can be hidden under Transaction List, to show it click at the slider arrow.</li> <li>Transaction List - contains all the existing transactions regarding the active account (ticked off). They are followed by a New Transaction field (unmarked). Further in the List there is a place for Scheduled transactions (unmarked).</li> <li>New Transaction - After clicking this button, a new transaction will be created and the cursor will be set in the dialog field.</li> <li>Prognosis - Clicking the button "Prognosis" opens a menu containing additional useful data regarding the prognosis. All the transactions supposed to be made before the date of the prognosis will be indicated in Transaction List. Note that when calculating the balance of Scheduled transactions, only Scheduled transactions with a date of execution that is earlier or equal the date of the prognosis will be taken into account.</li> <li>Balance - Indicates a current (final) balance of the active account. Clicking the word "Balance" opens a menu containing additional useful data.</li> </ol> <dd align="right"> <a href="CashOrganizer.htm#part2"><img src="arrowl.bmp" border="0" width="13" height="19"></a> <a href="CashOrganizer.htm#part4"><img src="arrowr.bmp" border="0" width="13" height="19"></a> </dd>  <a name="part4"></a>Planner (Scheduled) Mode This element of the software allows planning forthcoming single transactions as well as periodic that will appear at the Scheduled time at certain intervals. You can set a certain interval of Scheduled transactions appearance. Scheduled transactions will appear at the Account Mode. Planner Mode is like <a HREF="CashOrganizer.htm#part3">Account Mode</a>, but features neither prognosis nor current balance as it includes only time-table of scheduled transactions. Note that in Planner Mode you create only scheduled transactions time-table. All the payments are supposed to be effected at <a HREF="CashOrganizer.htm#part3">Account Mode</a> or <a href="CashOrganizer.htm#part5">Project Mode</a>. <ul> <li>Periodic transaction appears at least twice. Periodic transaction is marked in the list as <img SRC="co_cycle.bmp" border="0" width="16" height="14">.. Effected or postponed transaction can be marked with <img SRC="co_stop.bmp" border="0" width="14" height="14">.</li> <li>Single transaction appears just one time. Single transaction marked in the list as <img SRC="co_nocycle.bmp" border="0" width="16" height="11">. After the scheduled transaction is effected, it will be removed from the Scheduled Transaction List.</li> </ul> Any of scheduled transactions whether periodic or single, can be postponed by clicking the icon <img SRC="co_cycle.bmp" border="0" width="16" height="14"> or <img SRC="co_nocycle.bmp" border="0" width="16" height="11"> in the Scheduled Transaction List - it will turn into the icon <img SRC="co_stop.bmp" border="0" width="14" height="14">. With one more click you will activate the scheduled transaction. <dd align="right"> <a href="CashOrganizer.htm#part3"><img src="arrowl.bmp" border="0" width="13" height="19"></a> <a href="CashOrganizer.htm#part5"><img src="arrowr.bmp" border="0" width="13" height="19"></a> </dd>  <a name="part5"></a>Project Mode Project helps to conduct several separated affaires. Each of transactions can be bound to a certain project as well as to scheduled transactions. If necessary, you'll be able to get information on what expenditures or profits are in progress on each of the projects and also forthcoming transactions and amounts being predicted. You can effect different operations (creating new projects, moving and deleting them) by using Project window. Project window is called by clicking at Project choosing button in Account Mode. To Create New Project, press the "Create" button at the bottom of Project window. To Move, use the cut, copy, paste buttons located on the Project window or following shot-cuts: CTRL+X (cut), CTRL+C (copy), CTRL+V (paste). To move, for instance, one project into another one, in the project tree go to the project to be moved, press buttons CTRL+X (cut), then select a project where to move (for example, "All projects") and press buttons CTRL+V (paste). To Delete the project, use buttons Del or BackSpace (BS) or button on Project window. Advanced functions for money transfers analysis can be get wappropriateith Inesoft Cash Reports. It's supplied with Cash Organizer 2000. If you have it already installed select the File / Reports menu. <dd align="right"> <a href="CashOrganizer.htm#part4"><img src="arrowl.bmp" border="0" width="13" height="19"></a> <a href="CashOrganizer.htm#new_check"><img src="arrowr.bmp" border="0" width="13" height="19"></a> </dd>  <a name="part6"></a>Prognosis This element allows to get information on scheduled transaction balance for any date in the future. This information is located in the left bottom of Account and Project Worksheets. <dd align="right"> <a href="CashOrganizer.htm#parttransfer"><img src="arrowl.bmp" border="0" width="13" height="19"></a> <a href="CashOrganizer.htm#part7"><img src="arrowr.bmp" border="0" width="13" height="19"></a> </dd>  <a name="transfer"></a>Account-to-account Transfers To transfer money from one account into another one, you need to press the button <img src="co_chcategory.bmp" border="0" width="14" height="14"> in <a HREF="CashOrganizer.htm#new_check">Transaction Properties</a> when creating new transaction. When "Select Category / Transfers" appears, there will be Report List in the beginning of Category List. Select from the list an account money supposed to be transferred to. If the target account uses other currency, the program will offer you to enter exchange rate. <dd align="right"> <a href="CashOrganizer.htm#new_scheduled"><img src="arrowl.bmp" border="0" width="13" height="19"></a> <a href="CashOrganizer.htm#part6"><img src="arrowr.bmp" border="0" width="13" height="19"></a> </dd>  <a name="new_check"></a>Creating New Transaction. <ol> <li>Switch to <a HREF="CashOrganizer.htm#part3">Account</a> or <a href="CashOrganizer.htm#part5">Project</a> mode.</li> <li>Press button <New> in the top of the screen.</li> <li>In "Transaction Properties" enter the transaction name instead of < New Transaction >, enter amount.</li> <li>When necessary, enter <a HREF="CashOrganizer.htm#category">category</a>, <a HREF="CashOrganizer.htm#part5">project</a>, contact, date, note, number and mark. To select category, project or contact, enter at least few initial letters in the appropriate field from the keyboard and the program will find needed category, project or contact if they exist.</li> <li>Press OK.</li> </ol> <dd> </dd> <dd align="right"> <a href="CashOrganizer.htm#part5"><img src="arrowl.bmp" border="0" width="13" height="19"></a> <a href="CashOrganizer.htm#new_scheduled"><img src="arrowr.bmp" border="0" width="13" height="19"></a> </dd>  <a name="new_scheduled"></a>Creating Scheduled Transaction (Time-Table). Keywords. This is like you used to plan your affairs with help of ordinary notebook. Scheduled transaction will appear in Transaction List at Account Worksheet in yellow or red and not ticked off. How to create Scheduled Transaction (Time-Table): <ol> <li>You need to switch to <a HREF="CashOrganizer.htm#part4">Planner Mode</a>.</li> <li>Press button <New> in the top of the screen.</li> <li>In Properties window enter the time-table name instead of < New Template > and enter amount. !If you want a periodic transaction name to indicate automatically period of time the transaction relates to, you can insert keywords {month}, {year}, {day}, {week} and {date} and apply arithmetic operations to them, for instance, {month-1}. </li> <li>Enter the date of starting the transaction, in the "Repeate" worksheet enter interval of its appearance and good time before starting to remind you of it.</li> <li>When necessary, enter category, project, contact, memo. When necessary, enter <a HREF="CashOrganizer.htm#category">category</a>, <a HREF="CashOrganizer.htm#part5">project</a>, contact, note, mark.</li> <li>Press OK.</li> </ol> <dd>Example:</dd> <dd>At the beginning of each month, you draw salary for the previous month at the rate of 100$ from Vostok Company. To get the heading "Salary from Vostok for July" indicated in the name of the scheduled transaction planned for the beginning of August at Account Mode, you need to enter into the name of the scheduled transaction at Planner Mode "Salary from Vostok for {month-1}". Next time when in the beginning of the August the program shows the scheduled transaction name, it will replace {month-1} with July. Similar arithmetic operations can be applied to all the keywords. Note that name of the month - August - will stay the same regardless of the date you have paid the scheduled transaction. </dd> <dd align="right"> <a href="CashOrganizer.htm#new_check"><img src="arrowl.bmp" border="0" width="13" height="19"></a> <a href="CashOrganizer.htm#transfer"><img src="arrowr.bmp" border="0" width="13" height="19"></a> </dd>  <a name="category"></a>Why using Categories and Projects. Categories represent receipts and expenditures classification. Many of the categories you settle yourself. Categories were invented to let you know how much you have spent for fuel, car service, public utilities, etc. I.e., when filling in transactions, you can divide them into different types of receipts and expenditures. Projects allow dividing all the transactions into certain activities. When the Account indicates a bank or a credit card and categories classifies receipts and expenditures, projects mean contracts, business, etc. Some examples of projects: <blockquote> <ul> <li>House maintenance</li> <li>Premises selling</li> <li>Contract ╣15</li> <li>Suppliers</li> </ul> </blockquote> </dl> On having worked, for instance, during one month, you'll be able to analyze your receipts and expenditures in compliance with categories and projects. Detailed analysis can be made using Inesoft Cash Reports. <dl>  <a name="export"></a>Data Export and Import. You can export data from Cash Organizer 2000 in Quicken (QIF) format as well as in Text w/Tab Stop (TCV). This can be done from menu File/Export .... Through Financial Report you can export data in PocketExcel and HTML formats. Import is essential to transport data from other applications. Import format should meet QIF format (most of financial softwares including Intuit Quicken and Microsoft Money support it).  <a name="part7"></a>Currency Transactions. Exchange rate can be changed in the worksheet Currency in "Edit/Currencies and password" menu. Shortened name of the currency can also be changed. Currency set as default will be used when counting the balance of scheduled transactions at <a HREF="CashOrganizer.htm#part5">Project Mode</a> <a name="registration"></a>Software Registration </dl> You have installed Inesoft Cash Organizer: <dl> <blockquote> The program will be in operation within 25 days after it was run for the first time. Within this time, you need to register software at Inesoft Company or at the authorized representative of our company. </blockquote> </dl> If you have downloaded the program from Internet: <blockquote> The program will be in operation within 25 days after it was run for the first time. Within this time, you need to register software at www.inesoft.com in the Registration section. You'll get the 2nd Registration number that will make Cash Organizer 2000 to function without any time limitations. The 1st Registration number can be found in the Registration dialog box from menu "File"/"About..." </blockquote> <dl> <blockquote> Any help on getting the program back into operation after any date loss happened on Hanheld PC are available free of charge only for Registered Users of Inesoft Cash Organizer. Such information losses (for instance, complete batteries discharging) and all the inconveniences caused by this are easy to avoid if you'll always create reserve data copies on the desktop machine, and, when necessary, restore data from the reserve copies. Reserve copies can be easily created using standard information reserving options (Backup) of WindowsCE Service or Active Sync (they should be supplied with your Hanheld PC). Ask your HPC seller or authorized representative of Inesoft Company, how you are supposed to do this. Financial data can be also easily restored with help of <a href="CashOrganizer.htm#Archive">Backup / Restore</a> options. </blockquote>  </dl> <a name="ReportMain"></a> Reports Advanced functions for money transfers analysis can be get with Inesoft Cash Reports. It's supplied wit Cash Organizer 2000. If you have it already installed select the needed item from File / Reports menu. Reports allow comprehensive analysis of the stored information. Analysis can be made in compliance with different accounts, categories, and project combinations for any period of time. Advanced filter for data searching and selection including name, contact, note, mark and amount can be used. For more information on reports, run "Inesoft Cash Reports" and go to the Help System of the program.  <a name="Archive"></a>Backup & Restoring All financial data can be Backup to avoid losses of important financial information caused by batteries discharging or by some other reasons. All the information including exchange rates can be archived and then restored. Backup is saved with extension *.icb. Average time of archive creating is 10-60 sec. To create your data Archive (reserve copy) select from menu "File" item "Backup". Then dialog box "Save data as file", and you can specify the path and name of the file archived. As a rule, Archives (Reserve copies) are stored in power independent disks like Flash PC Card or in desktop computer. Note: as archiving doesn't take much of you time, it is recommended to do twice a day. For data restoring select item "Restore" from menu "File". Then, if you selected "Yes", dialog box appears so you can find the archived file to be restored. <a name="Password"></a>Password setting and removing Access to the program can be blocked with a password so unauthorized persons are not admitted to use your data. You can also set screen-saver provided with password to block access to Cash Organizer after it has been inactive for a period of time. Setting Password. To set a password, select item "Options..." from menu "Edit". In new dialog box opened, select worksheet "Password". Tick off the item "Set Password" and enter a password in the field "Enter New Password", then re-enter it in the field "Re-enter New Password". Then press the button "Set". To set Screen-Saver Password, tick off the item "Screen-Saver Password" and enter the time - as soon as it runs out, the program is blocked. Then press the button "Set". After the Password is set, the program will ask for it each time when you want to start Cash Organizer 2000 or Financial Report. Removing Password To remove the password when there is no need in it, go to the same dialog box as for setting the password and remove ticks from the appropriate fields. Note: If you enter invalid password for more than three times, program will block all your activities. To set Cash Organizer back into operation, it's necessary to restart the pocket PC. Press the button "Reset". Remember to switch to the encoding you used when setting the password. Be Attentive!  <a name="Find"></a>Transaction Search. Using File / Find... command helps to find transactions when only some fragments of the name, number or memos are known. To continue search, use the command "Find next". Latest transactions will be found first.  <a name="Calc"></a>Built-In Calculator It's often necessary to calculate quickly transaction amount using no special calculators. With such a goal, the calculator is built right in the field "Amount". It works like an ordinary calculator. Besides, you can also effect percentage operations. Example: to calculate "6000+5%", enter in the "Amount" field symbol string: 6000 + 5 %  <a name="CategorySelect"></a>Creating, Editing and Deleting Categories. Dialog box "Category & [Transfer] List" appears when you press the button <img src="co_chcategory.bmp" width="14" height="14" alt="co_chcategory.bmp (230 bytes)">. In this dialog box you can select category and account (in the case of transfer). You can also create, delete and edit categories and change structure of categories/subcategories. Creating Category. Select an item "All Categories" from Category List and press the button "Create". Enter your name instead of <New Category>. Deleting Category. Select a category to be deleted and press "Delete". Wait for a little - it can take some seconds to delete the category. Editing Categories. Select a category to be editing from Category List and press it in a second with a pen. The program turns into editing mode. Changing structure of categories/subcategories. If you have accidentally created a subcategory in the inappropriate category. For example: subcategory "House Maintenance" that is in the "Auto" category should be moved to "Utilities". To move the subcategory "House Maintenance", select it, then press buttons CTRL+X (cut). Then select "Utilities" category and press CTRL+V (paste).  </body> </html>